PRIVACY NOTICE

PRIVACY NOTICE

Addey and Stanhope School

Addey and Stanhope School is the data controller for the purposes of the Data Protection Act. We collect personal and/or sensitive information from you and may receive and hold information from your previous school and the Learning Service.

We hold this data and use it to:

Support your teaching and learning
Monitor and report on your progress at school
Provide appropriate pastoral care
Monitor how well the school is doing

To contact your parent/guardian/next of kin in case of an emergency

This information includes (but is not limited to) your contact details, assessment results, attendance information and personal characteristics such as your ethnic group, any special educational needs and relevant medical information. If you are enrolling for post 14 qualifications we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.

We will not give information about you or your family to anyone outside the school without your consent unless the law and/or our policies allow us to.

We are required by law to pass some information about you to our Local Authority (LA) and the Department for Education.

Once you are aged 13 or over, we are required by law to pass on certain information to providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide the names and addresses of you and your parent(s), and any further information relevant to the support services’ role. However, if you are over 16, you (or your parent(s)) can ask that no information beyond names, addresses and your date of birth be passed to the support service.

This right transfers to you on your 16th birthday. Please tell Mrs E Rickward in the school office if you wish to opt out of this arrangement.

For more information about young people’s services, please go to the National Careers Service page at https://nationalcareersservice.direct.gov.uk/aboutus/Pages/default.aspx

Access to Information- The Right to Subject Access

Under the Data Protection Act a student has the right to access a copy of their information. This is called a Subject Access Request (SAR). In certain circumstances requests may be made by a parent on behalf of the student.

To submit a request you must:

Make the request in writing, either in a letter, on an application form or in an e-mail.
Include your name, your address, your date of birth and the information you are requesting.
Provide two forms of identification- one must be proof of address and one must photographic.
Provide a £10 admin fee.

If you are making a Subject Access Request Addey and Stanhope School will respond to you within 40 calendar days from acknowledgement of your request.

Access to Information- The Right to access an Educational Record

Under the educational (Pupil information) (England) Regulations 2005, a parent has the right to access their child’s educational record.

To submit a request you must-

Make the request in writing to the Chair of Governors of Addey and Stanhope School
Include your name, your address, your date of birth and the information you are requesting.
Provide two forms of identification- one must be proof of address and one must photographic.
The maximum amount you may be charged for this request depends on the number of pages of information supplied.

For a request for an Educational Record the Chair of Governors of Addey and Stanhope School will respond to you within 15 school days from acknowledgement of your request.

Please submit your request to the main school office. For more information on any ‘access to information request’ please contact Mrs E Rickward at Addey and Stanhope School

Security of data

As a data controller Addey and Stanhope School has a responsibility to ensure the personal and sensitive data it collects and holds is securely protected.

All personal and sensitive data collected and held by the school and on its systems is securely protected held within the European Economic Area (EEA).

More Information

If you require more information about how the LA and/or DfE store and use your data, in the first instance please contact the school on the contact details at the top of this document and please visit the following websites:

http://www.lewisham.gov.uk/myservices/education/schools/Pages/default.aspx

http://www.education.gov.uk/help/legalinformation/a005240/privacy-statement

If you are unable to access these websites you can contact the Council or the Department for Education using the contact details provided:

London Borough of Lewisham (LBL)

The Corporate Information Team

London Borough of Lewisham

1^st Floor Town Hall Chambers

Catford

London

SE6 4RU

Department for Education (DfE)

Public Communications Unit